Operations Administrator

Job Description: Operations Administrator
Title: Operations Administrator – Full-Time Position
Reports To: Operations Manager
Location: Corunna, ON

Summary

Under direction of the Operations Manager, the Operations Administrator is responsible primarily for the day-to-day operational administration of the branch. Primary duties involve customer and supplier reception at the facility, payroll, invoicing and other duties, as outlined below.

Qualifications
● Business administration diploma, certificate or equivalent experience.
● Minimum of 1-2 years of administrative experience.
● Excellent communication skills and the ability to work independently and in a team environment
● Ability to maintain high levels of customer service and problem solving
● Strong organizational and multitasking skills
● Proficiency with MS Office and Google Workspace
● Outstanding attention to detail
● Must be able to learn new applications quickly and efficiently
● Great work ethic
● Experience with invoicing and payroll duties are an asset.

Job Duties
● Perform work in a safe manner, so as not to endanger oneself or others.
● Professionally greet and communicate with all clients, both in person and on the phone.
● Process timesheets and work with the Payroll department to ensure all employees are compensated accurately and on time.
● Complete invoices accurately and ensure that required month end timelines are met.
● Assist in uploading invoices to client portals.
Provide daily administrative support and document control to the Operations Manager. Some examples include:

o Processing and tracking per diems, petty cash, and employee expenses
o Maintain filing systems
o Tracking and supporting fuel card program
o Prepare purchase orders and assist with ordering supplies.
o Coordinate outgoing and incoming mail, faxes and couriers
o General housekeeping. 
o General office duties as assigned
● Liaise with various departments, customers and team members regarding administrative
matters.
● Support customer requests, maintain accounts and provide statements/tracking reports, as required.
● Follow up and investigate required and/or missing job documentation.
● Follow all established organizational policies and procedures.
● Support the vision and values of the organization.
● Assist in planning and organizing employee events and activities
● Participate in team/staff meetings when required.
● Perform other duties as assigned.