HR Coordinator

The Human Resources Coordinator is an entry-level position providing administrative support to the HR Department. This role involves close collaboration with the HR Team and reports to the HR leader. The Coordinator will support the Western Canada Region by executing HR processes and practices, handling administrative tasks, and supporting various HR functions, including interpreting and ensuring adherence to HR processes, employee relations, and legal compliance for assigned client groups. The successful candidate will demonstrate good judgment and a willingness to learn.

Job Duties

• Update and maintain employee records and HR databases (MyWorkday), ensuring employee profiles are accurate and up to date.

• Prepare and process documentation for all employees in accordance with company policies and procedures.

• Generate and summarize assigned reports (including new hire/termination reports, employee details, and other Workday reports) upon request or based on cyclical needs.

• Prepare employee verification letters as requested.

• Assist in the acquisition process through onboarding and training.

• Ensure compliance with all applicable provincial laws and regulations, as well as company policies, procedures, and management directives.

• Act as a point of contact for employee inquiries and resolve minor HR issues such as benefits and RRSP/DPSP guidance, Workday support, employee onboarding and pay inquiries. 

• Participate in site-level initiatives and reporting activities to assess, understand, and improve employee engagement and retention, and work to reduce employee turnover.

• Follow-up and conduct exit interviews.

• Advise managers on the basic/general interpretation and administration of HR policies, programs, and procedures, including benefits and RRSP/DPSP guidance, Workday support, and employee onboarding.

• Draft assigned documentation and conduct employee file audits when requested and as assigned.

• Support operations with internal employee changes, such as preparing job change letters and inputting into Workday.

• Perform other duties and responsibilities as assigned by the HR leader.

Requirements

• Post-secondary diploma or degree in Human Resources or related field of study.

• Preferred 1-2 years’ experience in a Human Resources or Recruitment coordination capacity.

• Understanding and working knowledge of current provincial employment standards.

• Experience working in a dynamic operational environment; comfortable with the need to re-prioritize tasks when required.

• High attention to detail and a proven record of project execution.

• Customer-focused attitude, with an elevated level of professionalism.

• A project management mindset.

• Demonstrated ability to collaborate within the organization by building and leveraging professional working relationships.

• Travel required (10-30%).