Fleet Administrator

Position Summary

Are you an organized and detail-oriented professional with a passion for fleet operations? GFL Environmental Services is seeking a Fleet Administrator to oversee equipment and maintenance recordkeeping, manage fuel card programs, assist with asset tracking, and provide daily administrative support. If you thrive in a fast-paced environment and have strong administrative and communication skills, we want to hear from you.

Specific Duties and Responsibilities

• Maintain accurate equipment files by entering vehicle, maintenance, inspection, licensing, warranty, and recall records into fleet databases. 

• Issue, replace, track, and reconcile fuel cards, and generate regular fuel spend reports for operations. 

• Assist with the setup, internal transfer, and disposal of fleet equipment. 

• Reconcile credit card expenses related to fleet operations. 

• Collaborate with Compliance Coordinators on administrative tasks for vehicle licensing and driver files. 

• Assist Fleet Managers with ad-hoc projects and general administrative needs. 

• Other duties as required.

Requirements

• Background in logistics, transportation operations, or fleet management software (including telematics and maintenance platforms) is a strong asset. 

• Proficient with Google Workspace (Sheets, Docs, Gmail) and strong overall technical skills. 

• Exceptional organizational habits, sharp attention to detail, and clear, effective written and verbal communication skills. 

• Ability to work independently and prioritize tasks in a fast-paced setting.

GFL Benefits

• Competitive wages.

• RRSP company matching program.

• Industry leading health, dental, vision and mental health benefits.

• Employee assistance programs

• Paid training and development opportunities.

• A supportive work environment that fosters professional growth and development.

#GFLTalent