Executive Assistant

Position Summary

GFL Environmental Services is seeking a proactive, highly organized, and strategic Executive Assistant to provide high-level support to our Senior Leadership team. In this role, you will serve as a primary operational partner and extension of our executive leaders, ensuring optimal time management, seamless daily operations, and clear communication across internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, possesses exceptional communication skills, and exercises impeccable discretion.

Specific Duties and Responsibilities 

• Manage and optimize calendars, strategically prioritizing requests and resolving scheduling conflicts.

• Draft, edit, and proofread executive-level communications, presentations, and reports.

• Coordinate end-to-end travel logistics, including itineraries, accommodation, and expense reporting.

• Prepare and create relevant materials (i.e. documents, reports, presentations).

• Act as the primary gatekeeper and bridge for smooth communication with internal and external partners.

• Organize key meetings, offsites, and events, including agenda preparation, minute-taking, and action-item tracking.

• Handle sensitive and confidential company information with strict professionalism and privacy.

• Perform a broad variety of administrative and project management tasks.

• Other duties as assigned. 

Experience and Qualifications

• 5+ years of administrative support experience, with at least 2–3 years supporting senior or C-suite executives.

• Excellent computer skills and proficiency in Google Workspace and travel/expense management software systems.

• Familiarity with basic financial workflows (budget tracking, expenses, invoicing).

• Prior experience in the environmental or oil and gas industry is considered an asset 

Knowledge, Skills and Abilities

• Deep understanding of corporate structures and business operations.

• Excellent written and verbal communication skills.

• Strategic time management and schedule prioritization.

• Strong problem-solving abilities, resourcefulness, and composure in high-pressure situations. 

• High adaptability to pivot seamlessly as business priorities and schedules shift.

• Meticulous attention to detail.

GFL Benefits

• Competitive wages.

• RRSP company matching program.

• Industry leading health, dental, vision and mental health benefits.

• Employee assistance programs.

• Paid training and development opportunities.

• A supportive work environment that fosters professional growth and development.

#GFLTalent