Branch Administrative Assistant

Pay: $20/hour

Benefits:

• 15 days of paid time off

• Competitive medical, dental, and vision plan options

• Health Savings Account with employer match option

• Paid Parental Leave

• 401(k) with an employer match up to 4%

• Supplemental health plans through Unum

• Employer paid basic life insurance

• Employee paid short-term disability option

• Employer-paid long-term disability

• Mental health support through Employee Assistance Program

• 7 paid holidays annually

Key Responsibilities:
•    Maintain working files as required for area personnel and all levels of branch management.
•    Timely and accurate submittal of payroll time sheets for area personnel.  •    Understand Company safety policy and maintain safety records for the division as required.
•    Prepare and distribute reports as directed such as Roll Off Trend Report, Fuel Report, Commodity Report, and others as assigned.
•    Process invoices and purchase orders for the area and assist with general ledger entries as needed.
•    Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.
•    Sort, review and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions.  Type memos of correspondence as needed.
•    Coordinate and organize all training workshops and meetings within the area.

Additional Responsibilities:
•    Conform in all respects with applicable federal, state and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
•    Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.
•    Assist with administrative and CSR at branch locations within area on as needed basis.
•    Perform other duties and responsibilities as required or requested by management.

Machines, Tools and Equipment:
•    Excellent skills in the use of Microsoft Office, Excel, Outlook, and Word. 
•    Experience with Tower, JD Edwards and AS400 preferred.
•    Operate standard office equipment (i.e., personal computer, facsimile, copy machine, etc.).

Education, Training, Experience and Licensing/Certification Requirements:
•    High School Diploma or GED required.
•    2-year degree in business related field and 3 years’ experience in an administrative capacity or equivalent combination.

Knowledge, Skills and Abilities:
•    Excellent interpersonal skills and professionalism.
•    Ability to effectively communicate with others verbally and in writing.
•    Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.
•    Ability to type 50 WPM.
•    Maintain appointment as Notary Public.

Physical/Mental Demands:
•    Possess ability to occasionally lift/move up to 10 pounds.
•    Ability to use hands and fingers, talk, sit and hear.

Working Conditions:
•    Work in indoor office environment 95% of the time.
•    Work in front of computer terminal for majority of the day.
•    Noise level is usually moderate.