Administrator, Processing Facilities

Job Duties

• Develop an understanding the GFL Pickering ECA, TDG and Reg. 347 and how they apply to day to day operations;

• Develop an understanding of day-to-day operations, as well as knowledge of all internal processes and inventory movements;

• Develop an understanding of laboratory analytical data and how it determines final destination points for day-to-day incoming waste streams;

• Emphasize the entry, accuracy , maintenance and management of the online database;

• Documenting the receiving of incoming waste from manifests, bills of lading and work orders within OMS;

• Working closely with Dispatch, Laboratory and Operations to verify incoming waste inventories;

• Data entry as it pertains to completed laboratory analytical data referring to the associated manifest, bill of lading and work order information in a timely manner;

• Working closely with Laboratory and Operations to manage the waste documentation/classification on hold process;

• Completing document/waste receiving process in OMS, including the attachment of scanned receiving documents and preparation of the OMS file for transfer to billing review;

• Working closely with Operations to track the on-site waste inventory with respect to processing;

• Working closely with Dispatch and Operations to track the on-site waste inventory/document preparation with respect to outgoing shipments;

• Work closely with the IT development team to integrate modules into day-to-day operations;

• Prepare waste diversion and other related reports for customers upon request;

• Provide OMS receiving support to other GFL locations, including when required, assignment to other locations;

• Other tasks as assigned.

Requirements

• Desire and motivation to gain knowledge about the industry in multiple facets to develop professional skills within the waste management space;

• Proficiency in Microsoft office suite of products including Word, Excel, Power Point and Outlook with emphasis on Excel;

• Diploma in office administration diploma and related disciplines;

• Preference given to those with familiarity/experience in chemistry, waste management environmental science and related disciplines;

• Minimum 60 WPM typing speed;

• Strong interpersonal skills and ability to develop and foster relationship growth in a professional setting;

• Capable of empathetic listening and conflict resolution in a fast paced and high volume environment;

• Excellent communication skills in oral and written English;

• Ability to independently resolve problems within one’s scope of authority and understanding of when to escalate to superiors;

• Solid personal integrity and dedication;

• Ability to work without supervision;

• Willing to work overtime, alternate shifts and occasional weekends.

#GFLTalent