Administrative Assistant - (18 Month Contract)

Summary

The Administrative Assistant will support the branch with Company communications, report preparation, correspondence, and file maintenance and organization. The successful candidate will provide excellent customer service to internal and external customers, while completing key responsibilities such as processing purchase orders, answering incoming calls, filing documents, and processing incoming mail.

The position will be based out of the Winnipeg's GFL Office (#360 – 555 Hervo Street), Monday through Friday. 8:00am to 5:00pm.

Specific Duties and Responsibilities

• Handle all incoming phone calls to the branch.

• Maintain working files as required for area personnel and all levels of branch management.

• Understand Company safety policy and maintain safety records for the division as required.

• Receiving, processing and managing purchase orders.

• Maintain all contracts, bids, proposals, sales and marketing information, etc. in a fireproof cabinet.

• Sort, review and distribute all incoming and outgoing mail, and electronic transmissions.

• Type memos of correspondence as needed.

• Coordinate and organize all training sessions and meetings within the department, including onboarding for new employees.

• Conform in all respects with applicable federal, state/provincial and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.

• Demonstrate professionalism by maintaining a high degree of integrity, ethics and confidentiality.

• Assist with administrative and CSR at branch locations within area on as needed basis.

• Perform other duties and responsibilities as required

Knowledge, Skills and Abilities

• High School Diploma or GED required

• 1-2 years’ experience in an administrative capacity.

• Proficiency with Google Workspace (Docs, Sheets, Slides) is considered an asset.

• Ability to effectively communicate with others verbally and in writing.

• Demonstrate ability to pay close attention to detail and maintain a high level of accuracy.